Move-in/move-out reports in minutes. Win every deposit dispute.
Room-by-room voice walkthrough becomes a defensible condition report with timestamped photos — clean evidence when security deposits are contested.
No credit card. Works on any phone.
If this sounds familiar…
- •Move-in and move-out reports take two hours per unit and nobody reads them anyway — until there is a dispute.
- •Security deposit disputes go badly when your documentation is vague or missing photos tied to specific findings.
- •Managing 50 units means inspection backlogs; slow reports delay re-listing.
Here's what Fieldnote does for you
Walk each room narrating condition; Fieldnote structures the report with per-room findings and attached photos.
Timestamped, geo-tagged evidence PDF gives you defensible documentation for every deposit decision.
Complete a move-out condition report in under 15 minutes; re-list faster with documentation already done.
How it works
Three steps. No template wrangling, no typing after dinner.
Walk and talk
Open Fieldnote on your phone. Tap the section you're working in — Fieldnote knows the property manager scope. Dictate what you see.
Snap photos as you go
Tap the camera. Photos auto-tag to the current section. No folder-naming, no organizing. Keep moving.
Generate & send
Tap Generate. In 60 seconds you have a branded Condition Report with findings, severities, photos, and recommendations.
Simple pricing
Same price across all 12 trades. Pick the plan that fits your workload.
First 50 Pro customers get $19/mo for 12 months, then converts to $29/mo.
Solo
Light caseload, all 12 trades.
- 10 inspections per month
- All 12 verticals included
- Basic branding
- Single user
Pro
Most popularUnlimited reports for a working inspector.
- Unlimited inspections
- Custom logo + colors
- Shareable report links
- Email delivery from app
- Priority support
- Single user
Team
3 seats included. Add more as you grow.
- Everything in Pro
- 3 user seats included
- Shared report templates
- +$20/mo per extra seat
Or try 3 reports free first — no credit card. Cancel any plan anytime.
Questions
Will Fieldnote replace my current property manager software?
For most solo property managers, yes. Fieldnote generates the same style of condition report with photos, severities, and recommendations. You can import your existing branding.
What happens if I have no cell signal on-site?
Recording works offline. Photos and audio queue locally and upload when you're back in signal. The report generates once everything's uploaded.
Can I edit the AI's output before sending?
Yes. After generation, you review every finding, edit wording, change severity, add or remove items, and reorder. Then you send.
Is my data secure?
All recordings and reports are encrypted at rest and in transit. Your data is never used to train models. You can export or delete everything at any time.
How accurate is the transcription?
We use industry-leading speech recognition. In normal field environments, accuracy is 95%+. The review step lets you fix the rare mistake.