Service report ready at the truck before you leave the driveway.
Voice your findings while the system is still in front of you — Fieldnote produces a professional HVAC service report in seconds.
No credit card. Works on any phone.
If this sounds familiar…
- •Service-call documentation lags behind; customers are chasing you for invoices by evening.
- •Handwritten notes get lost or misread when billing catches up days later.
- •No-paper documentation means no proof of work if a warranty dispute comes up.
Here's what Fieldnote does for you
Narrate what you found — make, model, refrigerant readings, fault codes — and get a structured service report immediately.
Customer copy emails automatically; your back-office gets the technician copy with parts used and labor notes.
Timestamped photos and voice notes create an airtight service record for warranty and liability protection.
How it works
Three steps. No template wrangling, no typing after dinner.
Walk and talk
Open Fieldnote on your phone. Tap the section you're working in — Fieldnote knows the hvac technician scope. Dictate what you see.
Snap photos as you go
Tap the camera. Photos auto-tag to the current section. No folder-naming, no organizing. Keep moving.
Generate & send
Tap Generate. In 60 seconds you have a branded Service Report with findings, severities, photos, and recommendations.
Simple pricing
Same price across all 12 trades. Pick the plan that fits your workload.
First 50 Pro customers get $19/mo for 12 months, then converts to $29/mo.
Solo
Light caseload, all 12 trades.
- 10 inspections per month
- All 12 verticals included
- Basic branding
- Single user
Pro
Most popularUnlimited reports for a working inspector.
- Unlimited inspections
- Custom logo + colors
- Shareable report links
- Email delivery from app
- Priority support
- Single user
Team
3 seats included. Add more as you grow.
- Everything in Pro
- 3 user seats included
- Shared report templates
- +$20/mo per extra seat
Or try 3 reports free first — no credit card. Cancel any plan anytime.
Questions
Will Fieldnote replace my current hvac technician software?
For most solo hvac technicians, yes. Fieldnote generates the same style of service report with photos, severities, and recommendations. You can import your existing branding.
What happens if I have no cell signal on-site?
Recording works offline. Photos and audio queue locally and upload when you're back in signal. The report generates once everything's uploaded.
Can I edit the AI's output before sending?
Yes. After generation, you review every finding, edit wording, change severity, add or remove items, and reorder. Then you send.
Is my data secure?
All recordings and reports are encrypted at rest and in transit. Your data is never used to train models. You can export or delete everything at any time.
How accurate is the transcription?
We use industry-leading speech recognition. In normal field environments, accuracy is 95%+. The review step lets you fix the rare mistake.